KIDSVILLE FAMILY FESTIVAL VENDOR & EXHIBITOR APPLICATION 2025

Please do not apply more than once. You will see a confirmation page and receive a confirmation email - if you don't see it in your inbox, check your spam folder for noreply@festivalpro.com.

The Kidsville Family Walk returns to Centennial Park on February 14th from 11 AM to 1 PM. Celebrate recreation and being active by joining us in beautiful Centennial Park. This is a free event that will feature activities for the whole family, in addition to local partners and food trucks. Families will have the opportunity to get active as they interact with nature, play games, and participate in arts and crafts activities within Centennial Park. 

LOCATION: 276 25th Ave N, Nashville, TN 37203
APPLICATION DEADLINE:  Monday, January 12th
WAITLIST: We will begin notifying wait-listed vendors of any openings on September 3rd
LOAD-IN TIMES: Exact times will be assigned to each vendor the week of the event to manage traffic flow

THINGS TO KNOW
Vendors will be approved at no charge, but you MUST have an activity for kids and families to engage in to participate in the event.
This is a rain-or-shine event. An indoor location will be announced in case of weather issues.
Vendors supply their own tents, tables, and chairs.

Any other giveaway items must be approved in advance by the CPC team.

We strongly encourage all vendors to utilize recyclable or compostable wares whenever possible. Plastic bags are prohibited. Thank you for helping to make this a sustainable event! 

Questions may be directed to vendors@conservancyonline.com

Short summary of your business

Social Media Information

RESERVATION CONFIRMATION
Submitting an application does not guarantee acceptance to the event.

Reservations are not confirmed until the Vendor has been contacted with a confirmation email including a payment link and payment has been received. 

The Kidsville Family Festival will send an email with load in details in advance of each date. 

PAYMENT
Once your application has been processed and approved you will receive a payment link. Payment is due upon receipt. Failure to pay by the deadline may result in revocation of the reservation and immediate invitation of an applicant from the waiting list.

ALL PAYMENTS ARE FINAL
This is a rain or shine event. If the event is canceled due to weather prior to 2 hours after the start of the event, Kidsville Family Festival will refund the Vendor in full. If the vendor cancels for any reason, there will be no refund. Kidsville Family Festival reserves the right to revoke admittance of any vendor to the festival at any time and no refund will be given.

LIABILITY 
Vendor certifies it holds adequate liability insurance to cover any occurrences resulting in damage or injury. Vendor agrees to indemnify and hold harmless Kidsville Family Festival, The Centennial Park Conservancy, Nashville Metropolitan Government, their employees, and agents from any and all claims, actions, and judgments, including all cost of attorney fees.

ADDITIONAL INFORMATION
Staff and volunteers will be on site to help you find your space. Vendors are responsible for set up and tear down of their space and are responsible for their own property while on site. Each vendor is to provide their own 10' x 10' tent, table, and chairs. Kidsville Family Festival is not liable for any loss or damages while on site. If any vendor is found to be in violation of these guidelines, Kidsville Family Festival reserves the right to revoke admittance of any vendor to the festival at any time and no refund will be given. Kidsville Family Festival reserves the right to place vendors in booth locations at their complete discretion and shall have sole and complete authority to place the participant in any location contained in the vendor marketplace. Vendors may not begin load out until the event has ended and event staff have given the all-clear to bring vehicles on site. 

GUIDELINES 
Vendors should adhere to all federal, state, and local laws and ordinances, and should refrain from bringing weapons, fireworks, illegal drugs, and glass containers to the event premise. Vendors and their staff should refrain from lewd, obscene, deceptive, or indecent actions, conduct, language, pictures, or portrayals on premise; and nothing shall be presented, used, or sold that is contrary to law or prohibited by ordinance of Metro Nashville Government. Violence of any kind is prohibited and cause for immediate expulsion from the events. If any vendor is found to be in violation of these guidelines, Kidsville Family Festival reserves the right to revoke admittance of any vendor to the festival at any time and no refund will be given.

By submitting this application you agree to all of the policies indicated above.

Questions? Email vendors@conservancyonline.com